Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for You to access our Service or parts of our Service.

Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

Business, for the purpose of CCPA/CPRA, refers to the Company as the legal entity that collects Consumers’ personal information and determines the purposes and means of the processing of Consumers’ personal information, or on behalf of which such information is collected.

CCPA and/or CPRA refers to the California Consumer Privacy Act (“the CCPA”) as amended by the California Privacy Rights Act of 2020 (“the CPRA”).

Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to ScentXplore LLC, 15 Scuppo Road, Danbury CT 06811.

Consumer, for the purpose of the CCPA/CPRA, means a natural person who is a California resident.

Cookies are small files placed on Your computer, mobile device, or any other device by a website, containing details of Your browsing history on that website among its many uses.

Country refers to: Connecticut, United States.

Device means any device that can access the Service such as a computer, a cellphone, or a digital tablet.

Do Not Track (DNT) is a concept promoted by US regulatory authorities for the Internet industry to develop a mechanism allowing users to control tracking of their online activities across websites.

Personal Data is any information that relates to an identified or identifiable individual. For the purposes of CCPA/CPRA, Personal Data means any information that identifies, relates to, describes or is capable of being associated with You.

Service refers to the Website.

Service Provider means any natural or legal person who processes data on behalf of the Company, including third-party companies or individuals employed to facilitate, provide, or support the Service.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.

Website refers to ScentXplore, accessible from https://scentxplore.com/

You means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service. Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including but not limited to the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, and unique device identifiers.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

Necessary / Essential Cookies (Session Cookies, administered by Us): Essential to provide You with services available through the Website and to enable You to use some of its features.

Cookies Policy / Notice Acceptance Cookies (Persistent Cookies, administered by Us): Identify if users have accepted the use of cookies on the Website.

Functionality Cookies (Persistent Cookies, administered by Us): Allow Us to remember choices You make when You use the Website, such as login details or language preferences.

Tracking and Performance Cookies (Persistent Cookies, administered by Third-Parties): Used to track information about traffic to the Website and how users interact with it. The information gathered may directly or indirectly identify you as an individual visitor.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account and registration as a user of the Service.
• For the performance of a contract, including the purchase of tickets, exhibitor registrations, or any other contract with Us through the Service.
• To contact You by email, telephone, SMS, or other equivalent forms of electronic communication regarding updates, confirmations, or informative communications related to the Service.
• To provide You with news, special offers, and general information about other goods, services, and events which we offer that are similar to those You have already purchased or enquired about, unless You have opted not to receive such information.
• To manage Your requests to Us.
• For business transfers: to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets.
• For data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Service.

We may share Your personal information in the following situations:

• With Service Providers to monitor and analyze the use of our Service, for payment processing, event registration management, and to contact You.
• For business transfers in connection with any merger, sale of Company assets, financing, or acquisition.
• With Affiliates, in which case we will require those affiliates to honor this Privacy Policy.
• With business partners to offer You certain products, services, or promotions.
• With other users when You share personal information or otherwise interact in public areas of the Service.
• With Your consent for any other disclosed purpose.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. This information may be transferred to — and maintained on — computers located outside of Your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer. The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You. You may update, amend, or delete Your information at any time by signing in to Your Account and visiting the account settings section. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law Enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other Legal Requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Detailed Information on the Processing of Your Personal Data

Third-party Service Providers We use may have access to Your Personal Data. These vendors collect, store, use, process, and transfer information about Your activity on Our Service in accordance with their respective Privacy Policies.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service, including web analytics services that track and report website traffic. You can opt-out of having your activity made available to analytics providers by installing the applicable opt-out browser add-on offered by those providers.

Email Marketing

We may use Your Personal Data to contact You with newsletters, marketing or promotional materials, and other information that may be of interest to You. You may opt-out of receiving any or all of these communications from Us by following the unsubscribe link or instructions provided in any email We send, or by contacting Us directly.

We use third-party email marketing service providers to manage and send emails to You. These providers process Your information in accordance with their own privacy policies.

Payments and Event Registration

We may provide paid products and/or services within the Service, including event ticket purchases and exhibitor registrations. We use third-party service providers for payment processing, checkout management, and event registration and attendee management.

We will not store or collect Your payment card details. That information is provided directly to Our third-party payment processors whose use of Your personal information is governed by their respective Privacy Policies. These payment processors adhere to PCI-DSS standards as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express, and Discover.

We require all third-party service providers who process personal data on Our behalf to maintain appropriate confidentiality and security obligations consistent with this Privacy Policy.

Minor Attendees — Event Policy

ScentXplore events are open to attendees aged 15 and older. Individuals aged 15–16 must have their event ticket purchased by a parent or legal guardian, who assumes responsibility for supervising the minor during the event.

Our Website’s general services are not directed at anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. Where event registration data is collected for minor attendees aged 15–16, such data is provided by a parent or guardian and is used solely for event management purposes.

If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data without Your consent, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We will take steps to remove that information from Our servers.

CCPA/CPRA Privacy Notice (California Privacy Rights)

This section supplements the information contained in Our Privacy Policy and applies solely to visitors, users, and others who reside in the State of California.

Categories of Personal Information Collected

We collect information that identifies, relates to, describes, references, or is capable of being associated with a particular Consumer or Device. The following categories of personal information may be collected from California residents within the last twelve (12) months:

Category A: Identifiers. Examples: real name, postal address, IP address, email address. Collected: Yes.

Category B: California Customer Records statute (Cal. Civ. Code §1798.80(e)). Examples: name, address, financial information. Collected: Yes.

Category C: Protected classification characteristics. Examples: age, race, sex, sexual orientation. Collected: No.

Category D: Commercial information. Examples: records of products or services purchased or considered. Collected: Yes.

Category E: Biometric information. Collected: No.

Category F: Internet or other similar network activity. Examples: interaction with our Service or advertisements. Collected: Yes.

Category G: Geolocation data. Collected: No.

Category H: Sensory data. Collected: No.

Category I: Professional or employment-related information. Collected: No.

Category J: Non-public education information. Collected: No.

Category K: Inferences drawn from other personal information. Collected: No.

Category L: Sensitive personal information. Collected: No.

Sources of Personal Information

• Directly from You (e.g., forms You complete, purchases You make, preferences You express)
• Indirectly from You (e.g., observing Your activity on our Service)
• Automatically from You (e.g., through cookies set on Your Device as You navigate our Service)
• From Service Providers (e.g., third-party vendors for analytics, payment processing, or event management)

 

Use of Personal Information

We may use or disclose personal information we collect for business or commercial purposes, including:

• To operate our Service and provide You with Our Service.
• To provide You with support and to respond to Your inquiries.
• To fulfill or meet the reason You provided the information.
• To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.
• For internal administrative and auditing purposes.
• To detect security incidents and protect against malicious, deceptive, fraudulent, or illegal activity.

 

Disclosure of Personal Information

We may use or disclose and may have used or disclosed in the last twelve (12) months the following categories of personal information for business or commercial purposes: Category A (Identifiers), Category B (California Customer Records), Category D (Commercial information), and Category F (Internet activity).

Sale of Personal Information

We do not sell personal information as the term “sell” is commonly understood. We do allow Service Providers to use Your personal information for the business purposes described in Our Privacy Policy, for activities such as advertising, marketing, and analytics, and these may be deemed a sale under CCPA/CPRA.

Sale of Personal Information of Minors Under 16 Years of Age

We do not knowingly collect personal information from minors under the age of 16 through our Service. We do not sell the personal information of Consumers We actually know are less than 16 years of age, unless We receive affirmative authorization from either the Consumer who is between 13 and 16 years of age, or the parent or guardian of a Consumer less than 13 years of age.

Your Rights under the CCPA/CPRA

If You are a resident of California, You have the following rights:

• The right to notice — to be notified which categories of Personal Data are collected and the purposes for which they are used.
• The right to know/access — to request disclosure of Our collection, use, sale, and sharing of personal information.
• The right to correct Personal Data — to request correction of inaccurate personal information.
• The right to limit use and disclosure of sensitive Personal Data.
• The right to delete Personal Data, subject to certain exceptions.
• The right not to be discriminated against for exercising any of Your consumer rights.

Exercising Your CCPA/CPRA Data Protection Rights

To exercise any of Your rights under CCPA/CPRA, You can contact Us:

• By email: info@scentxplore.com
• By visiting: https://scentxplore.com/contact/

We will disclose and deliver the required information free of charge within 45 days of receiving Your verifiable request. The time period may be extended once by an additional 45 days when reasonably necessary and with prior notice.

Do Not Sell My Personal Information

You have the right to opt-out of the sale of Your personal information. Once We receive and confirm a verifiable consumer request from You, we will stop selling Your personal information. To exercise Your right to opt-out, please contact Us.

“Do Not Track” Policy (CalOPPA)

Our Service does not respond to Do Not Track signals. However, You can set Your preferences in Your web browser to inform websites that You do not want to be tracked.

Your California Privacy Rights (California’s Shine the Light Law)

Under California Civil Code Section 1798, California residents with an established business relationship with us can request information once a year about sharing their Personal Data with third parties for the third parties’ direct marketing purposes. To request this information, contact Us using the contact information provided below.

Children’s Privacy

Our Website does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us and We will take steps to remove that information from Our servers.

Please note that ScentXplore events have a minimum attendance age of 15, and attendees aged 15–16 must have their ticket purchased by a parent or legal guardian. See the “Minor Attendees — Event Policy” section above for more detail.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date at the top of this Privacy Policy. Where changes are material, we will let You know via email and/or a prominent notice on Our Service prior to the change becoming effective.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By email: info@scentxplore.com
• By visiting this page on our website: https://scentxplore.com/contact/